Cin7 Order Automation · NZ Wholesalers
Cin7's native sync handles the clean path. The emailed PO, the PDF order, the phone order, the price tweak — that's still going in by hand, one line at a time. I automate that bit. For NZ wholesale and distribution businesses.
You bought Cin7. You wired it to Shopify and Xero. On paper the stack talks to itself.
Then a wholesale customer emails an order. Someone opens it, reads it, and types every line into Cin7. A supplier sends a PO as a PDF — same again. A rep agrees a one-off price — typed in by hand. Multiply that by every order, every day, and you've got a person whose actual job is being the integration your software doesn't cover.
That's not a Cin7 problem. Native integrations are built for the tidy, predictable path. Real wholesale order flow is messy, channel-specific, and full of exceptions — and that's exactly the part no out-of-the-box connector will ever touch.
Most wholesalers I talk to are losing somewhere between half a day and a full day, every day, to order entry that could be automated. At a loaded $35–45/hour, that adds up fast — and it doesn't count the cost of the orders that get keyed wrong.
Work out your number in 30 seconds — plug your hours and hourly rate into the calculator and see what it's costing annually.
Open the calculator →No new platform to learn. No rip-and-replace. I sit on top of the systems you already run and automate the manual order entry between them:
Emailed and PDF orders → Cin7.
Orders that arrive as email or attachments get read, structured, and pushed into Cin7 as sales orders — checked, not blindly trusted.
The cross-system glue.
Cin7 ↔ Pipedrive, freight bookings, customer-specific pricing, the spreadsheet someone maintains on the side. The connections that have no decent native bridge.
The exceptions.
The 20% the native sync drops — partial syncs, mismatched fields, the orders that need a human eye. I automate the routine and flag the rest, instead of making someone check all of it.
Honest version: I won't pretend everything should be automated. Some of it shouldn't. The audit (below) tells you exactly what's worth it and what isn't, before you spend a cent on a build.
A wholesaler taking ~200 purchase orders a month by email was hand-keying every one into Cin7 — roughly an hour a day, plus the errors that came with it. We automated the read-and-create step and flagged only the orders that genuinely needed a human. That hour a day went back to the team, and order errors dropped to near zero.
Step 1
From $750 — credited toward the build
I map where your order entry actually goes, put a costed number on it, and tell you what's automatable. Fixed fee. You walk away with a plan whether or not you go further.
Step 2
$4,000–$12,000 fixed price
I build the automation on top of your existing stack. Scoped from the audit, fixed price, no surprises. Handed over with plain-English documentation and a walkthrough.
Step 3
From $400/month · cancel any time
I keep it running, adapt it as your business changes, and send a monthly report showing exactly how many hours it saved. Month-to-month — no lock-in.
The TimeBack Guarantee
If the build hasn't cut the time on these tasks to under 20% of what you spend today — within 3 months — I refund the audit fee in full. On top of it already being credited toward the build.
I can offer that because the audit pins the baseline down before we start. The guarantee is tied to exactly what we scoped, not a number I pulled out of the air.
You're a wholesale or distribution business running Cin7 (5–50 staff).
Orders come in through more than one channel — email, PDF, phone, portal.
Someone on your team spends real hours a week on order entry.
You'd rather automate the systems you have than buy another one.
Not sure if you qualify? The free call sorts that out in 15 minutes.
For the clean path, yes — Shopify orders in, Xero hand-off out. What it doesn't do is the emailed order, the PDF PO, the one-off price, the freight booking. That manual entry is what I automate. If your order flow were fully covered by the native sync, you wouldn't be reading this.
If it's costing you real hours, it's worth a look. The audit exists precisely to handle "weird" — your stack, your exceptions, your edge cases.
You grant scoped access, I work to it, and you can pull it any time. Nothing leaves your systems that doesn't need to. We cover this properly before any build starts.
Audit in a week or two. Most builds land inside a month, depending on scope.
See what your manual order entry is costing — then decide.
Timeback Systems Ltd · gettimeback.co.nz · The audit fee is credited toward your build — and refunded if these tasks aren't cut to under 20% of today's time within 3 months.