Wholesale Order Automation · NZ Businesses
Whether you run Cin7, MYOB, Unleashed, or something else entirely — the problem's the same. Orders arrive by email, PDF, and phone, and someone has to type them in. I automate that step, for whatever stack you're on.
A wholesale customer emails an order. Someone opens it, reads it, and types every line into your inventory system. A buyer sends through a PDF — same again. A rep calls through a price tweak — noted on a sticky, entered later. Multiply that by every order, every day.
This isn't a software problem, exactly. The tools you have are fine. It's that no native integration was ever going to handle the messy reality of how wholesale orders actually arrive. So a human bridges the gap instead.
That human's time is worth more than data entry. And the errors that creep in when someone's on their tenth order of the afternoon? Those cost more again.
Most wholesalers I talk to are losing somewhere between half a day and a full day every day to order entry. At a loaded $35–45/hour, that's $25k–50k a year in admin that could be running itself. And that's before you count the cost of errors.
Work out your number in 30 seconds — plug your hours and hourly rate into the calculator.
Open the calculator →I work on top of your existing systems — no new platform, no rip-and-replace. The automation plugs into what you already use and handles the orders that arrive outside the clean EDI or API path:
Email and PDF orders → your inventory system.
Orders that arrive as attachments or body text get read, structured, and pushed into your system as sales orders. Platform-agnostic — Cin7, MYOB, Unleashed, or custom.
Customer-specific rules handled automatically.
Custom pricing, account codes, delivery rules. The exceptions your team currently manages by memory get encoded into the automation so they just happen.
Exceptions flagged, not hidden.
The orders that genuinely need a human get surfaced — the rest run automatically. Your team reviews the edge cases, not all of them.
Not everything should be automated. The audit tells you what's worth it — before you spend anything on a build.
Step 1
From $750 — credited toward the build
I map where your order entry actually goes, put a costed number on it, and tell you what's automatable — regardless of which system you're on. Fixed fee. You walk away with a plan whether or not you go further.
Step 2
$4,000–$12,000 fixed price
I build the automation on top of your existing stack. Scoped from the audit, fixed price, no surprises. Handed over with plain-English documentation and a walkthrough for your team.
Step 3
From $400/month · cancel any time
I keep it running, adapt it as your business changes, and send a monthly report showing exactly how many hours it saved. Month-to-month — no lock-in.
The TimeBack Guarantee
If the build hasn't cut the time on these tasks to under 20% of what you spend today — within 3 months — I refund the audit fee in full. On top of it already being credited toward the build.
The audit pins the baseline before we start, so the guarantee is tied to exactly what we scoped — not a number pulled out of the air.
You run a wholesale or distribution business (5–50 staff), any platform.
Orders come in through more than one channel — email, PDF, phone, or portal.
Someone on your team spends real hours each week on manual order entry.
You'd rather fix the systems you have than replace them.
Not sure? The free call is 15 minutes and there's no commitment.
Yes. The problem — emailed orders that need to be typed in — exists on every inventory platform. I build the automation on top of whatever you're running: MYOB, Unleashed, a custom ERP, or something else. Cin7 is common, but the approach works regardless.
Yes, that's exactly what I build for. The automation learns the formats your customers use and maps them to your system's structure. Orders that don't match a known pattern get flagged for a human — you review the exceptions, not every order.
Exceptions are flagged, not silently processed or dropped. Your team gets a notification for anything the automation isn't confident about. The goal is to move the review burden from "check all orders" to "check the ones that actually need you."
Half a day of your time, roughly. We map where orders come from, how they're processed, what goes wrong, and what's actually costing you. You get a written plan with a fixed-price build estimate. The fee is credited toward the build if you go ahead, and there's no obligation to proceed.
See what your manual order entry is costing — then decide.
Timeback Systems Ltd · gettimeback.co.nz · The audit fee is credited toward your build — and refunded if these tasks aren't cut to under 20% of today's time within 3 months.